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Music & Conversation @ Main
Music & Conversation @ Main

Join us for an informal concert exploring Baroque music's most popular chamber idiom presented by the Chamber Music Society of Central Virginia on Saturday, January 10.

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Library Board Meeting Minutes
September 24, 2014
PRESENT:                 Brenda Drew, Kirsta Millar, Larry Olanrewaju, David Lydiard, Gail Zwirner, Daisy Weaver, Danita Green, Laura Drewry, City Attorney representative; John Sarvay and Theran Fisher with Floricane
LIBRARY STAFF:     Harriet Coalter, Clay Dishon, Cheryl Clarke, Felicia Smith, Tara Franzetti, Dianne Wilmore
ABSENT:                   Benjamin Lambert, Peter Blake, Leighton Powell, Friends
 
Called to order by Brenda Drew, Chair at 12:01 p.m.
Minutes from the July 23, 2014 meeting along with the current agenda were unanimously approved. There were no pending gifts to approve.

Public Comment Period

None were present.

REPORTS

Friends of the Library

Ms. Coalter reported in Ms. Powell’s absence:  The Book Drive will be held on Saturday, October 4th from 9am-2pm at the Main Library. The entrance will be on Main Street. All books should be in good condition, no textbooks or magazines.  The Book Sale will be held on Friday, November 7th

Library Foundation

Ms. Coalter: Floricane will attend the October 8th Foundation Board meeting to present an update on the neighborhood assessment process.  Karin Hansen has accepted the Development Grant Writer position and will began employment on Monday, October 13th.  She is coming from John Tyler Community College Foundation. 

Ms. Drew: shared that she attended the last Foundation Board meeting and they reviewed the discussion held July 23rd.  They discussed developing a talking points memo, which could be used for soliciting donors.  Funding to purchase the mobile lab was approved.  Ms. Drew will attend the Foundation Executive Committee meetings and Ms. Millar will attend the Foundation Board meetings. 

Administration

 

Ms. Coalter: introduced Tara Franzetti, East End branch manager and Dianne Wilmore, North Avenue branch manager to the Library Board.  Ms. Smith will send an updated branch manager listing to Board members.

John Sarvay and Theran Fisher (Floricane) updated the Board on the neighborhood assessment process. They have identified 6 strategic areas of focus each outlined in the handout distributed.  Floricane will follow up with Board members by emailing specific questions for feedback. They will also attend RPL’s Staff Day on October 13th for staff feedback.

Mr. Lydiard arranged to have someone from Longwood come to the Main Library to review the Kaminski Scores.  There are approximately 5,000 items in the collection. Longwood is considering taking the collection.  

The Main Library will be closed on Tuesday, October 7th while the computers are being relocated from the 2nd floor to the 1st floor in preparation for the 2nd floor renovation.

Attendance at Broad Rock during their new Sunday hours has been great.  Ms. Drew would like to get an article/picture in the newspaper about the new hours.

BOARD COMMITTEE REPORTS

Chairman

Ms. Drew: appointed committees as follows: Finance –Mr. Olanrewaju (Chair), Ms. Millar and Ms. Green (members); Facilities – Ms. Zwirner (Chair), Mr. Lydiard and Ms. Drew (members); Governmental & Community Relations – Mr. Blake (Chair), Mr. Lambert (member); Succession Planning – Mr. Lydiard (Chair), Ms. Green and Ms. Drew (members); Strategic Planning – Ms. Millar (Chair), Ms. Weaver (member), Neighborhood Assessment & Planning – Ms. Weaver (Chair); Friends of the Library Liaison – Ms. Green; Foundation Board member – Ms. Millar. 

Each Board member will receive an updated notebook containing all pertinent information.

Distributed Library Foundation donation envelopes and requested each Board member make a donation. Buy-A-Book program is another great way to donate. Ms. Smith will send the Buy-A-Book donation form to Board members. 

Finance

Mr. Olanrewaju: reviewed current expenditures.  Expenditures are at 15% to date, which has us on track for the remainder of the fiscal year.  Ms. Coalter will work on cleaning up the special fund accounts. 

Facilities

Ms. Zwirner: presented plans along with an outline of phases for the Westover Hills Rain Garden project.  While there are questions and concerns to be addressed as it relates to cost and maintenance of this project they would like to move forward and get started on Phase I.  Westover Hills branch manager, Nancy Buck, is working with the James River Alliance and the Alliance for the Chesapeake Bay to clarify questions and concerns.

Installation of Verizon cellular towers on the Main Library’s roof has not been acted on by RRHA and Public Works.

Emergency Operations Center will be installing a larger projector screen in the Auditorium of the Main Library.

Ginter Park will close for renovation after the first of the year and reopen November 2015.

West End renovation is still in the design phase.

Motion made by Larry Olanrewaju requesting approval to move forward with Phase I of the Westover Hills Rain Garden Project, the motion was seconded by Kirsta Millar and unanimously carried.

Government Relations

Ms. Weaver reported: No report.

Succession Planning

Mr. Lydiard reported: the committee will meet in October.

NEW BUSINESS

Additional Holiday

The City has added Veteran’s Day (November 11th) as an official City Holiday. 

Motion made by Brenda Drew to approve Veteran’s Day (November 11th) as a Holiday for Richmond Public Library employees, the motion was seconded by Danita Green and unanimously carried.

 
There being no further business the meeting was adjourned at 1:23 p.m.
The next meeting will be held on Wednesday, October 22, 2014 at 12:00 p.m. at Ginter Park.

 Recorder: Felicia M. Smith                                                  Approved:  Ms. Brenda Drew, Chair (October 22, 2014)